With PcClock, setting up the Employee Record is fast and easy, especially with the use of helpful Wizards.

The software is designed so that each employee’s unique policies defining their rounding, overtime and the amount of time to deduct for breaks is maintained on their Employee Record.

These policies can vary from employee to employee.  This means, for example, that your Managers can have their punch times rounded to the nearest 1 minute, your Administration personnel's punches rounded to the nearest 10 minute interval, and your Maintenance personnel's' punches rounding to the quarter-hour.  Also, for example, certain employees clock-out for lunch while others have their lunch automatically deducted.

Employees quickly get the hang of clocking in and out on the PC.  They can clock-in and out, change from one department to another, enter tips and view their last punch.  If Job Costing is tracked they can enter Job information. They can either use the PC’s keyboard or the PC’s mouse to select a function and enter their badge number. 

The optional badge reader lets the employee swipe an ID badge whenever asked for their badge number.

In the payroll office, when the punches are collected, they are instantly posted to each employee time card record.  Using secured access, employee time cards can be viewed and adjusted, if necessary. 

Each employee time card displays all of his in and out punches for the work week, his calculated net hours for each day, his total regular, overtime and doubletime hours and gross earnings, his charge-to departments, (if tracked), his miscellaneous income like tips or commissions, (if tracked), and his average pay rate.  Special Type Codes like Sick or Vacation can be entered on the employee’s time card and will be included in the payroll interface.  Companies can vary on their application of overtime when it comes to Type Codes.  An alternate pay rate can be applied to a specific work period and will likewise be included in the payroll interface.  Each employee can clock-in up to 7 times in a day, providing accurate department charge-to tracking.

There are a variety of hours and earnings reports to select from that will serves a specific need in your department, or the department of another manager.  

Reports show both hours and gross earnings information by employee, department, pay period, by week or range of weeks, semi-monthly, monthly, by sick days or vacation days, etc., in detail or summary. On-Duty, Missed Punches and Attendance reports are included.  

Reports can be printed, displayed, E-mailed or exported.

Click here to view example reports.

Using simple menu selections, employee hours information can be passed to your payroll software without the need to re-key anything!  

The complexities of semi-monthly and monthly payroll reporting and interfacing are handled with ease.

PcClock’s optional Job Costing program enables your company to track up to 3 levels of user-defined information on every job. The employee simply selects the correct job information from lists, either using the PC's mouse or by barcode gun.  Piece counts can be entered and bonuses can be computed automatically. 

Job Costing reports provide up-to-the-minute accounting for each job level, employee and date, including piece counts and extended piece rates.

The job tables are setup in the Job Costing department, then moved to the "Punch" locations.  Job information is entered by the employee at the "Punch" location.

When the Job Costing department collects the job information, the time clock data will not be affected.  Likewise, when the Payroll department collects the time clock data, the job information will not be affected.